AppFlowy

Capabilities

• Wikis, docs, and databases Workspaces combine rich-text pages, wikis, and database views (grid, board, calendar) so docs and structured tracking live in one place.[1][2]

• Kanban, calendars, tasks Boards, calendars, sprints, and task lists support project tracking alongside documentation, with templates to start common setups.[1][2]

• Built-in AI writer A built-in AI Writer drafts and edits pages, and self-hosted teams can point it at local models through Ollama or LM Studio instead of cloud AI.[1][2]

• Offline Vault workspace A local Vault workspace keeps notes on the device and works offline, with end-to-end encryption, for private single-user work.[1]

• Five-platform apps with sync Native apps ship for Windows, macOS, Linux, iOS, and Android with real-time sync, so a workspace follows you across desktop and mobile.[1][2]

• Notion CSV import A documented guide moves a Notion workspace into AppFlowy by exporting Notion to CSV and importing the archive, including databases.[1]

• Roles, templates, plugins Guest, member, and admin roles govern team workspaces, with templates and community plugins extending the core.[1]

• SSO and self-host options LDAP and custom OIDC sign-in are documented, and teams can run the backend with Docker Compose or use AppFlowy Cloud.[1][2][3]

Who will love it

• Notion teams wanting data control Teams that like Notion's docs-plus-databases shape but want data inside their own infrastructure get the closest open-source match, with a documented migration path.[1][2]

• Self-hosted private AI workspaces Teams that want AI drafting without sending content to a third-party cloud can pair self-hosting with local models, which is AppFlowy's distinctive enterprise pitch.[1][2][3]

• Individuals and small teams Free desktop and mobile apps plus a $0 Cloud tier make it easy for individuals and small teams to start before paying for Pro seats.[1][2]

Who should avoid it

• Thinner ecosystem than Notion AppFlowy matches Notion's core docs-and-boards workflow but not its full integration marketplace, formulas depth, or niche views, so heavy Notion power users should trial their exact setup.[1][2]

• Self-hosting needs DevOps effort Self-hosting requires Docker Compose, environment secrets, DNS, and service scaling, which is real operational work compared with one-click desktop installs.[1][2]

• No public developer API documented The bounded docs pass documents installation, deployment, AI configuration, and import, but no public developer API, so programmatic integrations remain unverified.[1][2]

Platforms and migration